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I'm not feeling well, I won't be in today

Recorded as sick leave. Carol Martinez has been notified. No need to do anything else unless it goes beyond 7 days — then you'll need a medical certificate.

I'll probably be off tomorrow too

Extended to cover tomorrow. That's 2 days total. Let me know when you're back and I'll arrange a return-to-work check-in with Carol.

I'm back now

Absence closed (2 days). I've scheduled a return-to-work chat with Carol for this afternoon — standard check-in.

How many sick days have I taken this year?

4 days this year: • 15–16 Jan (2 days) • 7–8 Mar (2 days) Your absence policy triggers a welfare check after 8 days in a rolling 12-month period.

I need to claim back a train ticket for the client meeting on Tuesday

Sure — drop in the receipt and I'll handle it.

Here you go

Got it: LNER, London → Manchester, 4 March 2026, £47.50. Submitting as a Travel expense — sound right?

Yep, send it

Logged. 🧾 Expense submitted • £47.50 · Travel · 4 March 2026 • Receipt: attached Carol Martinez notified for approval. Reimbursement in the next payroll run.

I also bought lunch for the client — I'll send that receipt later

No problem — send it whenever and I'll pull the details out and file it as a Client entertainment claim.

What's my notice period?

3 months, both ways. Per your contract dated 1 March 2024.

What about my working hours? Am I contracted to 40?

37.5 per week, Monday to Friday. Core hours 10am–4pm with flexible start/finish. No overtime clause.

If I dropped to 4 days a week, how would that affect my holiday?

At 4 days per week: • Annual leave: 25 → 20 days (pro-rated) • Public holidays: 8 → 6.4 days (pro-rated) • Salary: 80% of current Want me to submit a flexible working request?

Not yet, just thinking about it

Let me know when you're ready — I'll handle the whole process.

How much leave does the rest of the team have?

Here's the remaining leave for your Engineering team: • Alice: 18 days • Bob: 12 days • Priya: 20 days • Tom: 8 days

Can I see their salary info too?

I'm not able to access salary data — that's restricted to HR Admins. I can ask Dana Richardson to send you the figures if you'd like.

That's fine, no need

No problem.

What's our remote work policy?

Remote Working Policy v2 (Jan 2026): • Up to 3 days/week from home • Core hours: 10am–4pm • In-office required: Tuesdays and Thursdays • Equipment allowance: £500 one-off

Update it to 4 days remote, and remove the fixed office days

Drafted. Changes: • Remote days: 3 → 4 per week • Fixed office days: removed • Added: "Teams choose their own in-office day" Save as v3?

Yes, save it

Saved. Previous version archived.

Notify the team about the change

Sent a summary to all 12 employees via DM. Each will be asked to acknowledge the update. ✅ Policy notification sent — 12 employees · acknowledgement required

Run a pulse check — how's the team feeling about the new project timeline?

I'll DM all 12 team members with an anonymous survey: 1. How do you feel about the timeline? (1–10) 2. What's your biggest concern? 3. Any suggestions? Send it now?

Yes

Sent. I'll compile results as they come in. 📊 Survey in progress — 0 of 12 responses

How's it going?

8 of 12 responded. Average score: 6.8/10. I'll give you the full breakdown once everyone's replied.

Close it and give me the results

Final results (8 responses): • Average confidence: 6.8/10 • Top concern: tight deadline (5 people) • Second: resource allocation (3 people) • Suggestions: hire a contractor, push Phase 2 by 2 weeks

Run this month's payroll

Processing March 2026 for 12 active employees. Checking for adjustments...

Two things need attention: • Alice started on the 10th — pro-rating to 15 working days • Bob has an approved £500 bonus this month Shall I proceed?

Yes go ahead

Done. Tax, pension, and deductions applied. ✅ March payroll finalised Total gross: £48,320 · Net: £36,890 · 12 employees

Export it to Excel

Here you go — individual breakdowns, employer costs, and a summary sheet.